Evaluating your Bookkeeping Requirements
AccuBooks is a U.S. based firm specializing in outsourced accounting and bookkeeping services for property management companies, supported by a dedicated team in the Philippines. We provide cost-effective, reliable solutions for tasks like accounts payable, bank reconciliations, and financial reporting.
To help property managers evaluate their bookkeeping requirements, we’ve reviewed actual data from our clients. This information outlines typical time commitments based on factors like the number of properties, units, and reporting needs, offering a practical way to assess how our services can meet your needs.
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Capabilities:
Estimation Details
Client with 100 Units
Scenario #1
Average Monthly Hours: 12.72
- Quarterly balance audits
- Bank reconciliations
- Monthly trust reconciliation reports
- Security deposit mismatch analysis
Scenario #2
Average Monthly Hours: 15.31
- Bank reconciliations
- Monthly trust reconciliation reports
- Owner draw management
Scenario #3
Average Monthly Hours: 15.90
- Bill entry
- Vendor payments
- Bank reconciliations
- Monthly trust reconciliation reports
- Owner draw and management fee review
Scenario #4
Average Monthly Hours: 19.11
- Bill entry
- Work order monitoring
- Late rent tracking
- Sending letters to owners
- HOA reporting
Scenario #5
Average Monthly Hours: 38.63
- Bank reconciliations
- Monthly trust reconciliation reports
- Bill entry
- Property management fee handling
- Move-out processing
- Management fee breakdown
Scenario #6
Average Monthly Hours: 42.23
- Bank reconciliations
- Monthly trust reconciliation reports
- Bill entry
Scenario #7
Average Monthly Hours: 42.48
- Bill entry
- Utility bill payments
- Management fee collection
- Tenant move-out processing
- Owner draw handling
- Bank reconciliations (rents and corporate)
Scenario #8
Average Monthly Hours: 37.98
- Account cleanup
- Bank reconciliations
- Monthly trust reconciliation reports
- Vendor pay runs
- Owner pay runs
Estimating your Bookkeeping Needs
Bookkeeping Task Applicability
| Tasks |
Low Volume
(12-13 Hours/Month) |
Mid Volume
(33-35 Hours/Month) |
High Volume
(45-50 Hours/Month) |
|---|---|---|---|
| Bank Reconciliation | |||
| Bank Reconciliation | |||
| Vendor Payments | |||
| Vendor Payments | |||
| Monthly Trust Reconciliation Report Preparation | |||
| Monthly Trust Reconciliation Report Preparation | |||
| Minimal Requests | |||
| Minimal Requests | – | ||
| Move-ins/Move-outs | |||
| Move-ins/Move-outs | – | ||
| General Ledger Backup | |||
| General Ledger Backup | |||
| Bill Entry | |||
| Bill Entry | – | ||
| Entering of Receipts and Deposits | |||
| Entering of Receipts and Deposits | – | ||
| Management Fees | |||
| Management Fees | – | ||
| Bank Reconciliation for Bank Accounts with more than 100 Transactions | |||
| Bank Reconciliation for Bank Accounts with more than 100 Transactions | – | ||
| Owner Statements | |||
| Owner Statements | – | – | |
| Owner Draws | |||
| Owner Draws | – | – | |
| Bill Payments | |||
| Bill Payments | – | – | |
| Move-in | |||
| Move-in | – | – | |
| SD Refund/Move-Out Process | |||
| SD Refund/Move-Out Process | – | – | |
| Receipts | |||
| Receipts | – | – | |
| Special Tasks | |||
| Special Tasks | – | – | |
Examples
Bill Entry
- Average Bills per Month: 100
- Time Required: 8 hours
Bank Reconciliations with Monthly Trust Reconciliation Report
Assuming 2 Major Bank Accounts Only:
- Time Required: 7-10 hours per month
Additional Accounts (Less than 100 Transactions Each):
- Time Required: 3 hours per account
Management Fees
- Time Required: 5 hours per month
Move-Ins and Move-Outs
Average of 2 per Month:
- Time Required: 2-3 hours per month
Owner Draws and Owner Statement Review
For 75 Owners:
- Time Required: 12-15 hours
Client with 500 Units
Scenario #1
Average Monthly Hours: 44.70
- Minimal Financial Diagnostics Clean-up
- Bank Reconciliations
- Move-outs
- Processing of Vendor Pay Runs
- Entering Section 8 Payments
- Answering Owner Queries
Scenario #2
Average Monthly Hours: 178.48
- Daily Accounting for Receipts
- Bill Entry
- Management Fees Pay Run
- Sending Owner Statements
- Bank Reconciliations
- HubSpot Task
Scenario #3
Average Monthly Hours: 88.13
- Minimal Financial Diagnostics Clean-up
- Bank Reconciliations
- Management Fees
- Owner Payments
- Owner Statements
Scenario #4
Average Monthly Hours: 121.98
- All tasks except Bill Entry and Receipts
- TPT Filing (State Rental Taxes)
Bookkeeping Task Applicability for 500 Units
| Tasks |
Low Volume
(37-40 Hours/Month) |
Mid Volume
(115-120 Hours/Month) |
High Volume
(200 Hours/Month average) |
|---|---|---|---|
| Bank Reconciliation | |||
| Bank Reconciliation | |||
| Vendor Payments | |||
| Vendor Payments | |||
| Monthly Trust Reconciliation Report Preparation | |||
| Monthly Trust Reconciliation Report Preparation | |||
| 3-4 Special Requests | |||
| 3-4 Special Requests | |||
| Move-ins/Move-outs | |||
| Move-ins/Move-outs | |||
| General Ledger Backup | |||
| General Ledger Backup | |||
| Bill Entry | |||
| Bill Entry | – | ||
| Management Fees | |||
| Management Fees | – | ||
| Bank Reconciliation for Bank Accounts with more than 100 Transactions | |||
| Bank Reconciliation for Bank Accounts with more than 100 Transactions | – | ||
| Owner Statements | |||
| Owner Statements | – | – | |
| Owner Draws | |||
| Owner Draws | – | – | |
| Bill Payments | |||
| Bill Payments | – | – | |
| Move-in | |||
| Move-in | – | – | |
| Security Deposit Refund/Move-Out Process | |||
| Security Deposit Refund/Move-Out Process | – | – | |
Examples
Bill Entry
- Average Bills per Month: 500
- Time Required: 45 hours
Bank Reconciliations with Monthly Trust Reconciliation Report
Assuming 2 Major Bank Accounts Only:
- Time Required: 7-10 hours per month
Additional Accounts (Less than 100 Transactions Each):
- Time Required: 3 hours per account
Management Fees
- Time Required: 20 hours per month
Move-Ins and Move-Outs
Average of 8 per Month:
- Time Required: 10-12 hours per month
Owner Draws and Owner Statement Review
For 350 Owners:
- Time Required: 65-70 hours